Licenses

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 No fireworks or other hazardous items. 

No sparklers under the pavilion or inside any building. (please be sure they are 

properly disposed of, a bucket of sand is great for this)

Trash is to be bagged and tied up prior to departure the night of the event and 

Poplar Hill staff will be responsible for the disposal.

All décor is to be removed from the property immediately after the event unless 

otherwise agreed upon. 

Smoking areas should be designated if you expect smokers at your event. Please 

be sure to provide an area for butts to be properly disposed of ( a bucket of sand is a good option ). Butts are NOT to be thrown on the ground. 

Please no nailing, stapling or gluing any décor to the pavilion or tables. 

No flower seeds or bird seed.  No artificial flower petals, confetti or small loose paper items. 

This is an outdoor venue so keep this in mind when choosing your décor. Please factor in the wind.  Certain types of vase/containers can blow over easily. 

Consider the weather when placing your cake/cupcakes out, you may want to keep them in a cool place until you are ready. Make sure your cake is not sitting in the sun. Make sure you have someone who is responsible for moving your cake when it is time. Poplar Hill staff will NOT be responsible for moving and/or cutting the cake. 

Pavilion Sides: We will not be able to put sides on the pavilion last minute. 1 week notice prior to the event is needed to ensure the sides are available and properly installed